Terms and Conditions
DJ Diamond Dust – Method Statement
The document sets protocols for a safe system of work. It is for the crew, clients, audiences and venues on the recommended methods in the setting up equipment. We include sound and lighting equipment for disco, shows and public address. The document shows the risks involved and the control measures in place.
Access is required 30 minutes to an hour before the event. This depends on the requirements stated on the agreed contract. We need approximately the same amount of time to safely take down and remove our equipment.
Direct access from our vehicle into the venue is by trolley or dolly trucks wherever possible.
Stairs may affect the health and safety of those involved in the process of setting up. We have to consider raised thresholds, and small lifts.
The client or customer has taken into consideration that the available access is fit for purpose.
Method of Delivery
We unload our equipment from the van across car-park or loading area. Then we travel around the back of building fire exit door to appropriate floor location. We may need a relevant parking permit.
Method of Unloading
Storage of Equipment and Materials on site
Equipment, materials and cases will be set up and stored, if necessary, by agreement with the venue and client.
There are no materials used which as hazardous, flammable, caustic or explosive. Any such materials are documented and referred to additional paperwork in compliance with COSHH and specific risk assessment.
Method of Installation
All the equipment set up is temporary. We do not do any permanent alterations to the fabric of the venue. We do not need tables as the sound equipment is flight cased. The transportation boxes act as tables.
Leads and cables on the floor are taped down with gaffer tape where necessary, especially over access points. I use matting as an alternative when this is unsuitable, such as outdoor or concrete flooring.
To avoid cable runs across the escape route, we run the cables preferably over door frames. We would ask the venue’s staff for permission. Tripods are used to elevate some equipment. We use light-screens to set up away from traffic and hazard tape as appropriate.
The venue will be designated a work site during set up and take down, and moving of equipment. Access should be for those a specific purpose in the preparation of the event.
We discourage meeting between delegates and guests in the venue after the event. It would delay takedown, and could potentially have a safety issue, due to a work site.
- Identifying Hazards
- Who is at risk
- Evaluate the risks and hazards. Decide if current control measures are adequate. What else could be done to minimise the risk
- Record the findings
- Revise the assessment at appropriate intervals and revise it if necessary
Common hazards include:
- Manual handling
- Trip hazards
- Sharps, broken glass around the venue
- Poorly maintained fixed electrical installations at the site. Be aware of three-phase electrical installations. Using main sockets installed. Avoiding using “borrowed” extension main leads
- Location of in date suitable fire extinguishers, familiarisation of fire exits and assembly points if they have to evacuate
Persons at Risk
Road crew, performers and guests
- Induction Course for new team member going development
- Periodic assessment and inspection of equipment
- Annual P.A.T. testing
- Site survey before the booking if deemed necessary
- Client and venue should be made aware of any hazards that may pose a risk
- Personal Protection Equipment. Appropriate footwear. Under certain circumstances, high visibility jackets, and gloves are available when required.
Martin has an Intermediate First Aider (IFA) Certificate and is a member of St John Ambulance Cymru. We keep a small first aid box in the van. The bigger first aid bag can be available required. Accident book and Patient Report Forms are available for use in first aid in work.
I have reviewed the Method of Work. I believe in the best my knowledge that the criteria for a Safe System of Work have been met. This is has been done as far as reasonably practical.
Martin Thompson Diamond Dust 9.6.19
We expect full payment at the beginning of the function. The customer is liable for any damage to our equipment caused by any of the guests. A charge will be made for costs or replacement.
We do not accept violent, abusive or aggressive behaviour. We will terminate our services at any time that we feel our safety is under threat.
When a customer books us, I will:
- Provide written confirmation requiring a £30 deposit
- Have transparency, i.e., established mobile number, landline, established website & email address, and home address
- Ensure that music requests are played as well as music to get the audience up and to dance
- in Equity membership (professional performers union), which includes liability cover and code of conduct
- Use professional quality sound equipment, similar to what an artist or a band. It has better quality than what most mobile disco operators will work with
- Supply a good mixture of LED lighting equipment to create the right atmosphere.
- Use original music
- Maintain standard in working with children and young people. Enhanced DBS, qualified teacher status, NVQ3 Early Years Care and Education
- First Aid at Work certificate with ongoing training
- Continue to improve Health and Safety with a Method Statement, risk assessments and protocols
Diamond Dust Complaint Procedure
We value our reputation and customers and do our very best to promote a professional image. However, on rare occasions, someone may feel that the show may have fallen short of expectations. To restate faith, we can try to resolve the situation, either informally or formally.
You can contact me if you wish to make an informal complaint. This would be about any aspect of my business or services. This can do this by telephone or email. We can discuss the issues in greater detail. I can listen to all your concerns and together agree on a solution. You can escalate the complaint to the next level.
If you wish to make a formal complaint, please send it in writing. I will then reply within seven working days. If I cannot deal with the issue at this time, I will contact you. I will let you know how long it will take me to respond. I will inform you of the process. If we resolution made. I will issue a clear explanation in writing.
Our contact details are Martin Thompson, Diamond Dust, 40 Bronwydd, Birchgrove, Swansea, SA7 9QJ. Telephone: 01792 324 404.
If we can not reach a satisfactory conclusion, you have the option to seek a third-party mediation.
You can either:
- write a formal complaint to email@example.com
- post to Equity, Transport House, 1 Cathedral Road, Cardiff CF11 9HA
- or telephone: 029 2039 7971
The reference is ‘Martin Thompson’. Once this has noted, I will write back formally within a time frame.